The data we collect and why
To maintain contact with our members, the CMHG only stores personal data, including our members’ names, email addresses and their country of residence (e.g. England, Scotland, Wales or Northern Ireland). We use this information to update members about the CMHG’s upcoming events and deliver our quarterly newsletter. We also use data on our members’ country of residence to provide selective communications on upcoming events happening more locally to them by the CMHG. Whilst we only maintain the name and email of those who have subscribed to our newsletter.
Third party disclosure
The CMHG does not share personal information provided to the CMHG, ever through the obtaining of membership, subscribing to our newsletter or through any other means with any third party, unless prior written consent is given by the individual. No personal information will be published by the Conservative Mental Health Group on this site.
All personal information is kept private and is stored with strict electronic and managerial procedures to prevent unauthorised access to any information that we hold. Only selective members of the CMHG core team who need to know have access to the data, with access being regularly reviewed to ensure that this information is only accessible to the appropriate individuals.
How long do we keep your personal data?
The CMHG retains your personal data for as long as necessary for the purposes it is collected and to comply with statutory retention obligations and/or for the purposes of defending or making legal claims. To determine the appropriate retention period, we consider the amount, nature and sensitivity of the personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means and the applicable legal requirement.
Your data protection rights
All users have the right to amend, delete or review the information that they have provided to the CMHG. Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
If you would like to obtain further information about Data Protection and privacy laws, please visit the Information Commissioner’s website: https://ico.org.uk/for-the-public/
Making a complaint
If you are unhappy with the way that the Conservative Mental Health Group has processed or handled your data then you have a right to complain to the Information Commissioner’s Office (ICO). The ICO is the supervisory body authorised by the Data Protection Act 2018 to regulate the handling of personal data within the United Kingdom. The contact details for the ICO are: